May 2023 Agenda Annual Parish Council Meeting
BIGBY PARISH COUNCIL
c/o 2 Wilmore Lane
Grasby
DN38 6FB
To:
The Chairman and Members
Bigby Parish Council
11th May 2023
YOU ARE HEREBY SUMMONED to attend the ANNUAL MEETING of BIGBY PARISH COUNCIL to be held in Bigby Village Hall on TUESDAY 16th MAY 2023 at 6.30 pm.
Mrs. AJ Hannath
Clerk
Bigby Parish Council
BUSINESS TO BE TRANSACTED
1. To Elect the Chairman for the Ensuing Year.
2. To Elect the Vice Chairman for the Ensuing Year.
3. TO CONSIDER APPLICATIONS FOR CO-OPTION TO THE COUNCIL.
4. Notice convening the meeting.
5. To Receive Apologies and Reasons for Absence
6.
a) To Record any Declarations of Interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the Agenda Item and the type of interest being declared.
b) To Note any Dispensations given to any member of the council in respect of the Agenda Items listed below.
c) To Confirm that all members have completed their Declaration of Acceptance of Office.
d) To Confirm that all members have reviewed and updated their Register of Declared Interests, in accordance with the Localism Act 2011 and pursuant to the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
e) To Confirm receipt of the Code of Conduct for Elected/Co-opted Parish Councillors
7. TO CONFIRM THAT THE PARISH COUNCIL, AFTER THE ELECTION, IS NOW ELIGIBLE TO USE THE GENERAL POWER OF COMPETENCE.
8. To Receive any Correspondence including Police Reports (for information only).
9. To Receive an Update on any outstanding issues from the Clerk.
10. To Receive any Questions from Members.
11. To Receive any Questions from Members of the Public
12. a) TO RECEIVE AND APPROVE THE MINUTES, AS CIRCULATED, OF THE MEETING HELD ON TUESDAY, 21st MARCH 2023
13. ACCOUNTS
a) To Receive the following Financial Report and Approve the Accounts for Payment: as at 31st March and 10th May 2023 (Statement of accounts enclosed)
Appendix 1 – Schedule of Payments
14. ANNUAL AUDIT – YEAR ENDING 31st MARCH 2023
(All documents enclosed)
a) To affirm the independence of Mr R Dixon as Internal Auditor, and that he has no interest, financial or otherwise, with any member or officer of the council.
b) To receive the internal auditor’s report for the Fiscal Year 2022/23 and to consider implementation of the recommendations
c) To note the receipt of the Internal Auditor’s completion statement for the Fiscal Year ending 31 March 2023.
d) To complete the Statements of Assurance and Assertions required from Members. (Section 1)
e) To receive and approve the Receipts and Payments Summary and Accounts for the Fiscal Year ended 31 March 2023.
f) To approve the Accounting Statements for the Fiscal Year 2022/2023 (Section 2)
g) To certify that Bigby Parish Council is not exempt this year from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015, (income or expenditure exceeds £25,000.00), and that Form 3 of the Annual Accountability and Governance Return has been completed
h) To approve the Council’s Asset Register.
i) To authorise payment of the Auditor’s invoice following completion of the internal audit for the Fiscal Year 2022/23.
15. a)TO RECEIVE CONFIRMATION FROM THE CLERK OF THE INSURANCE RENEWAL, IN THE SUM OF £255.90, WITH EFFECT FROM 1st JUNE 2023, YEAR 3 OF 3.
16. PLANNING APPLICATIONS AND DECISION NOTICES
Members are reminded that applications can be received after the deadline for the publication of the agenda. The clerk will forward any further applications to you before the meeting for your consideration.
17. TO DETERMINE THE MEMBERSHIP OF THE VILLAGE HALL COMMITTEE AND THE PERSONNEL COMMITTEE (Committee Chairman to be determined at the first meeting of each committee)
18. TO RECEIVE A REPORT FROM COUNCILLOR SMITH ON COUNTY COUNCIL MATTERS
19. TO RECEIVE A REPORT FROM COUNCILLOR MORRIS ON DISTRICT COUNCIL MATTERS
20. a) TO CONSIDER A REQUEST FROM BIGBY PAROCHIAL CHURCH COUNCIL THAT THE PARISH COUNCIL TAKE ON RESPONSIBILITY FOR THE MAINTENANCE OF THE CEMETERY
b) IF THE ABOVE IS AGREED, TO CONSIDER ANY QUOTATIONS RECEIVED FOR GRASS CUTTING.
21. TO CONFIRM RENEWAL OF THE MEMBERSHIP OF LALC IN THE SUM OF £154.71.
22. TO NOTE THAT THERE IS £1914.13 IN THE COMMUNITY INFRASTRUCTURE LEVY FUND AND THIS NEEDS TO BE SPENT BY THE END OF THIS FINANCIAL YEAR
23. TO DETERMINE MEETING DATES FOR THE NEXT COUNCIL YEAR
AJ Hannath
Mrs. AJ Hannath
Clerk
Bigby Parish Council
Accounts for payment
