May 2024 Agenda Annual Parish Council Meeting
BIGBY PARISH COUNCIL
c/o 2 Wilmore Lane
Grasby
DN38 6FB
To:
The Chairman and Members
Bigby Parish Council
7th May 2024
YOU ARE HEREBY SUMMONED to attend the ANNUAL MEETING of BIGBY PARISH COUNCIL to be held in Bigby Village Hall on MONDAY 13th MAY 2024 at 7.00 pm.
AJ Hannath
Mrs. AJ Hannath
Clerk
Bigby Parish Council
BUSINESS TO BE TRANSACTED
1. To Elect the Chairman for the Ensuing Year.
2. To Elect the Vice Chairman for the Ensuing Year.
3. TO CONSIDER APPLICATIONS FOR CO-OPTION TO THE COUNCIL.
4. Notice convening the meeting.
5. To Receive Apologies and Reasons for Absence
6. a) To Record any Declarations of Interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the Agenda Item and the type of interest being declared.
b) To Note any Dispensations given to any member of the council in respect of the Agenda Items listed below.
c) To Confirm that all members have reviewed and updated their Register of Declared Interests, in accordance with the Localism Act 2011 and pursuant to the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
7. To Receive any Correspondence including Police Reports (for information only).
8. To Receive an Update on any outstanding issues from the Clerk.
9. To Receive any Questions from Members.
10. To Receive any Questions from Members of the Public
11. a) TO RECEIVE AND APPROVE THE MINUTES, AS CIRCULATED, OF THE MEETING HELD ON TUESDAY, 19th MARCH 2024
12. ACCOUNTS
a) To Receive the following Financial Report and Approve the Accounts for Payment: as at 31st March and 7th May 2024 (Statement of accounts enclosed)
Appendix 1 – Schedule of Payments
13. ANNUAL AUDIT – YEAR ENDING 31st MARCH 2024
(All documents enclosed)
a) To affirm the independence of Mr R Dixon as Internal Auditor, and that he has no interest, financial or otherwise, with any member or officer of the council.
b) To receive the internal auditor’s report for the Fiscal Year 2023/24 and to consider implementation of the recommendations
c) To note the receipt of the Internal Auditor’s completion statement for the Fiscal Year ending 31 March 2024.
d) To complete the Statements of Assurance and Assertions required from Members. (Section 1)
e) To receive and approve the Receipts and Payments Summary and Accounts for the Fiscal Year ended 31 March 2024.
f) To approve the Accounting Statements for the Fiscal Year 2023/2024 (Section 2)
g) To certify that Bigby Parish Council is exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015
h) To approve the Council’s Asset Register.
i) To authorise payment of the Auditor’s invoice following completion of the internal audit for the Fiscal Year 2022/23.
14. a)TO RECEIVE CONFIRMATION FROM THE CLERK OF THE INSURER APPOINTED WITH EFFECT FROM 1st JUNE 2024 AND TO DETERMINE WHETHER TO ENTER A 1 YEAR OR 3 YEAR AGREEMENT
15. PLANNING APPLICATIONS AND DECISION NOTICES
Members are reminded that applications can be received after the deadline for the publication of the agenda. The clerk will forward any further applications to you before the meeting for your consideration.
PLANNING APPLICATION 148107- Planning application for proposed storage tank for liquid organic waste – To note the response submitted by the Council
PLANNING REFERENCE: PL/0104/23 CATEGORY A
Development: for a southern extension to the consented Kettleby Quarry
To determine whether or not the Council’s previous objection should be retracted.
16. TO CONSIDER THE PURCHASE OF A NEW NOTICEBOARD FOR PINGLEY PARK / VALE
17. TO DETERMINE THE MEMBERSHIP OF THE VILLAGE HALL COMMITTEE AND THE PERSONNEL COMMITTEE (Committee Chairman to be determined at the first meeting of each committee)
18. TO RECEIVE A REPORT FROM COUNCILLOR SMITH ON COUNTY COUNCIL MATTERS
19. TO RECEIVE A REPORT FROM COUNCILLOR MORRIS ON DISTRICT COUNCIL MATTERS
20. a) TO CONFIRM RENEWAL OF THE MEMBERSHIP OF LALC IN THE SUM OF £164.30.
b) TO NOTE THAT THE WEBSITE MANANGEMENT SERVICE PROVIDED BY LALC IS NOW TO BE DONE ON A ROLLING BASIS
21. TO NOTE THAT THE INFRASRUCTURE LEVY FUNDING HAS NOW BEEN SPENT, THEREBY FULFILLING THE REQUIREMENT THAT IT BE SPENT BY THE END OF APRIL 2024.
22. TO DETERMINE MEETING DATES FOR THE NEXT COUNCIL YEAR
23. TO FINALISE THE PARISH EVENTS TO COMMEMORATE THE 80th ANNIVERSARY OF THE D-DAY LANDINGS
AJ Hannath
Mrs. AJ Hannath
Clerk, Bigby Parish Council
Accounts for payment
