July 2022 DRAFT Minutes Annual Parish Meeting
MINUTES OF THE ANNUAL MEETING HELD ON TUESDAY, 5th JULY 2022
CHAIRMAN – COUNCILLOR D. COWLING
PRESENT: Councillors – D. Cowling, N. Francis and C. Wilson
Also in attendance: -
Mrs. A. Hannath – Clerk to the Council
Cllr. Tom Smith - LCC
Cllr. Peter Morris – WLDC
BUSINESS TO BE TRANSACTED
28 Notice convening the meeting.
Taken as read and approved.
29 To Receive Apologies and Reasons for Absence
Councillor B. Orr
Councillor J. Pinney
Councillor D. Servat
Councillor P. Morris - WLDC
30 a) To Record any Declarations of Interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the Agenda Item and the type of interest being declared.
None
b) To Note any Dispensations given to any member of the council in respect of the Agenda Items listed below.
None
30 To Receive any Correspondence (for information only).
a) Letter of thanks received from Reverend Lee Gabel for the contribution to the grass cutting.
b) Letter from LCC – Updating the Lincolnshire Mineral and Waste Local Plan – Issues and Options Consultation and Call for Sites.
31 To Receive the Clerk’s Report and Update on any outstanding issues
Outstanding issues to be dealt with under agenda items
32 Public Question Time
There were no members of the public present.
34 To Receive any Questions from Members.
None notified
35 a) TO RECEIVE AND APPROVE THE MINUTES, AS CIRCULATED, OF THE MEETING HELD ON TUESDAY, 24th MAY 2022
It was resolved that the minutes of the meeting held on 24th May, 2022, having been circulated should be taken as read and approved.
Proposed: Cllr. C. Wilson, Seconded: Cllr. D. Cowling
b) TO RECEIVE AND APPROVE THE MINUTES, AS CIRCULATED, OF THE MEETING OF THE VILLAGE HALL COMMITTEE HELD ON TUESDAY, 24th MAY 2022
It was resolved that the minutes of the meeting held on 24th May, 2022, having been circulated should be taken as read and approved.
Proposed: Cllr. C. Wilson, Seconded: Cllr. D. Cowling
36 ACCOUNTS AND AUDIT
a) To Receive the following Financial Report and Approve the Accounts for Payment: as at 30th June 2022 (Statement of accounts enclosed)
Appendix 1 – Schedule of Payments
*Additional payments since publication of the agenda
Autela Payroll – Payroll – 53.35 + 10.67 VAT
JB Rural Services – Grass-cutting – 65.00 + 13 VAT
JB Rural Services – Planters – 750.00 + 150.00 VAT
A.Hannath – Refund plants – 27.20
It was resolved that the accounts for payment listed above and the Statement of Accounts be approved.
Proposed: Cllr. N. Francis, Seconded: Cllr. C. Wilson
b) To Note that the Notice of Public Rights and Publication of Annual Governance and Accountability Return are now on the Smithy Lane Noticeboard and the Website
Noted
c) To Undertake a Quarterly Review of the Accounts. (Documents attached)
It was resolved that the Review of the Accounts for the first quarter be accepted.
Proposed: Cllr. D. Cowling, Seconded: Cllr. C. Wilson
37 PLANNING APPLICATIONS AND DECISION NOTICES
Members are reminded that applications can be received after the deadline for the publication of the agenda. The clerk will forward any further applications to you before the meeting for your consideration.
Reference: 144695
Listed building consent for walled garden space with greenhouse and tool shed Keetleby House, Kettleby
NO OBJECTIONS
38 TO REVIEW THE MODEL STANDING ORDERS (Circulated in advance of the agenda)
It was resolved that the Parish Council’s Revised Model Standing Order, as circulated, be adopted for the forthcoming year.
Proposed: Cllr. D. Cowling, Seconded: Cllr. N. Francis
39 TO RECEIVE A REPORT FROM COUNCILLOR SMITH ON COUNTY COUNCIL MATTERS
Cllr. T. Smith advised that many of the potholes identified in the walk around the village have now been repaired.
Approval has been given for the provision of a bus shelter. The matter is in the hands of Highways.
Cllr. T. Smith to speak to Highways regarding the drainage culverts on Bigby Hill.
40 TO RECEIVE A REPORT FROM COUNCILLOR MORRIS ON DISTRICT COUNCIL MATTERS
Nothing new to report.
41 TO REVIEW THE CELEBRATIONS FOR THE QUEEN’S PLATINUM JUBILEE AND TO APPROVE THE METHOD OF REFUNDS FOR THE TREES PURCHASED BY RESIDENTS.
a) It was agreed that the Picnic in the Orchard had been well attended and received. Thanks were extended to Councillors D. Cowling and B. Orr and the Clerk for the work they had done, prior to the event, to decorate the Village Hall with bunting etc..
b) The Clerk advised that there had been limited interest in the offer to purchase trees for residents to support the Queen’s Green Canopy Initiative
c) It was resolved that donations of £20.00 be made to those who had expressed an interest on presentation of an invoice.
Proposed: Cllr. N. Francis, Seconded: Cllr. C. Wilson
d) The planters were installed on 1st July and plants purchased, which are awaiting planting.
e) Consideration to be given to planting trees on Bigby Green
f) Leaflet dispenser and map of walks needs to be worked on.
42 UPDATE ON THE BIGBY SUSTAINABLE ENERGY PROJECT TO INCLUDE FEEDBACK FROM THE PRESENTATION OF THE REPORT TO RESIDENTS AND INTERESTED COMMERCIAL BODIES
There has been very positive feedback, via emails, from the commercial parties present at the first meeting. Now waiting to hear from business owners whether they are willing to sign up to using renewable energy generated from Anthony Turnbull’s land.
The meeting with residents was largely positive with a willingness to proceed further with the project.
The meeting closed at 7.30 pm